Brentwood Borough Council Planning and Building Control - Planning Applications - Appl...

Brentwood Borough Council Planning and Building Control - Planning Applications - Appl...

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Pre-application advice

Application Process

Back of a man on a computerWe strongly recommend pre-application discussions.     

An advice service is available for site specific development proposals, but we no longer supply a free ‘duty planner’ service.  For general enquiries on planning matters the answer to many queries can be found on government web sites such as planningportal.gov.uk .   We only offer advice through the pre-application service for which a fee is payable.

For this, we will provide information about the relevant planning policies and site history and, where appropriate, the Council's standards for such matters as car parking provision and private amenity space, but we cannot tell you for certain whether or not you will get permission. This is because applications involve public participation and consultation with other bodies and decisions are sometimes made by the Planning Committee. It is not always possible, therefore, to anticipate the final outcome of an application.

Application Submission

The Council encourages and welcomes the submission of applications online by clicking on the following link:

Online Planning Application Submission

Please note that, when submitting a planning application via the planning portal, you will not be able to make a payment via cheque or telephone.  Planning portal submission will only be accepted with an on line payment made at the time of submission.

What documents/plans are required to be submitted with your planning application?

The Local list is prepared by the Local Planning Authority to clarify what information is usually required for applications of a particular type, scale or location. Its requirements should be specified on a formally adopted 'Local List' which has been published on its website less than two years before an application is submitted. Local Information requirements have no bearing on whether a planning application is valid unless they are set out on such a list.

Please click on the following link to view the adopted Local List, published February 2017 Brentwood Local List of Validation Requirements

Once an application has been submitted, the Validation Team will determine whether the application is valid or not, by assessing it against the National and Local validation requirements.

Making Contact

If valid, we aim to register and acknowledge within 3 working days. If the application is found to be invalid, you will be written to separately and asked to provide the necessary information.  Your application will not be processed until the missing information is received, if the information is not received within the time specified then we reserve the right to nullify your submission and take no further action.

The acknowledgement letter will provide the name of the Case Officer dealing with the application and a target date by which we aim to make a decision. Please note that no contact will be entered into regarding an “update” on the progress of the application, the Case Officer will not be in a position to offer an update. The application progress can be tracked using Public Access and any important target dates can also be viewed. 

Consultation and Publicity

We publicise applications and ask the views of neighbours and other interested parties, where appropriate, before making a decision.

Consultation letters and Neighbour notification letters will generally be sent out within one week of receiving a valid application. A site notice may also be displayed and a notice may appear in The Enquirer.  Unless otherwise required by legislation, consultees and neighbours will be allowed 21 days to comment, after which the application may be determined.

How can I comment on a planning application?

Comments in support or objection to an application (also known as ‘Representations’) can be made via Public Access or in writing to (please quote the relevant application reference number):

Planning Department, Town Hall, Ingrave Road, Brentwood, CM15 8AY

Please Note: Comments or correspondence that you send or submit will be available for public viewing and published on the website.  Your name and address will also be published; however personal information such as e-mail addresses and phone numbers will not be displayed.  The Council reserves the right to redact comments which it considers to be defamatory.

Representations should be as brief as possible and relevant to the planning merits of the proposal.  Please note that representations are not acknowledged.

If an appeal is made in relation to this application any representations that you make will be passed to the Planning Inspectorate.  

Amendments and Additional Information

If your proposal raises planning or design issues but could be overcome by some minor amendment(s), and where you agree to extend the time for determination, where practicable, the Case Officer will contact you or your agent to discuss whether it is feasible to revise the scheme. A reasonable time period will be given in order for you to send us amended drawings.  If, at the end of that period, we have not received the amendments, the Council will determine the application as originally submitted.

If there are fundamental planning issues arising from the scheme then we will not contact you and your application will be determined as submitted.  Unless you hear from us to the contrary then you should receive a decision notice no later than week 8 from your application being validated.  Please note that no contact will be entered into regarding an “update” on the progress of the application, the Case Officer will not be in a position to offer an update. The application progress can be tracked using Public Access and any important target dates can also be viewed. 

Decision Making

The majority of applications are determined under powers delegated to the Chief Executive  by the Council and following the expiry of the consultation period.  Larger or more contentious applications may be reported to the monthly Planning Committee. Committee agenda and minutes page.  A Ward Member or Parish Council may request that an application is heard by the Planning Committee if there are planning merits to do so.  If your application is referred to Committee, you will receive written notification and be given an opportunity to address the Committee.

Once the decision has been taken and the decision notice issued, the Officers Report will be made available on line for public viewing, via public access.

Notifying you of the Decision

We aim to issue all decision notices within 1 working day of an application being determined.  A decision to grant permission may be subject to conditions, which will be clearly set out in the notice together with the reasons any conditions have been imposed.  If your application has been refused, the notice will be accompanied by an explanation of your rights of appeal.

Making an Appeal

Information on making an appeal against the Council's decision to refuse planning permission or to grant permission subject to conditions is set out on the Appeals-Planning page.

Implementing Developments

Any grant of planning permission may be subject to conditions which require you to submit further details for approval by the Council. Approval of details reserved by condition can only be agreed via a formal applications process for which a fee is payable.  Further details and forms can be obtained via the planning portal website.

Development must be carried out in accordance with the approved plans and any conditions attached to the permission. It is the Applicant's responsibility to let the Council know if amendments to the approved plans are necessary. If amendments are required, further planning permission may be needed. The Case Officer will be able to advise on this procedure.

The development will be subject to a planning compliance check by a Council Officer.  This inspection is separate to any inspection carried out by Building Surveying Services as part of the Building Regulation Consent process.

Planning permission does not override normal property rights and a development can only be carried out with the permission of all affected landowners. For example, permission may be needed from your neighbour for the construction access or if the development affects a party wall. In addition, due regard must be given to any restrictive covenants that may affect your property.

If you require further information, please view the Governments plain English guide to the planning system.

Breadcrumb, my location

Application Process

We strongly recommend pre-application discussions.     

An advice service is available for site specific development proposals, but we no longer supply a free ‘duty planner’ service.  For general enquiries on planning matters the answer to many queries can be found on government web sites such as planningportal.gov.uk .   We only offer advice through the pre-application service for which a fee is payable.

For this, we will provide information about the relevant planning policies and site history and, where appropriate, the Council's standards for such matters as car parking provision and private amenity space, but we cannot tell you for certain whether or not you will get permission. This is because applications involve public participation and consultation with other bodies and decisions are sometimes made by the Planning Committee. It is not always possible, therefore, to anticipate the final outcome of an application.

Application Submission

The Council encourages and welcomes the submission of applications online by clicking on the following link:

Online Planning Application Submission

Please note that, when submitting a planning application via the planning portal, you will not be able to make a payment via cheque or telephone.  Planning portal submission will only be accepted with an on line payment made at the time of submission.

What documents/plans are required to be submitted with your planning application?

The Local list is prepared by the Local Planning Authority to clarify what information is usually required for applications of a particular type, scale or location. Its requirements should be specified on a formally adopted 'Local List' which has been published on its website less than two years before an application is submitted. Local Information requirements have no bearing on whether a planning application is valid unless they are set out on such a list.

Please click on the following link to view the adopted Local List, published February 2017 Brentwood Local List of Validation Requirements

Once an application has been submitted, the Validation Team will determine whether the application is valid or not, by assessing it against the National and Local validation requirements.

Making Contact

If valid, we aim to register and acknowledge within 3 working days. If the application is found to be invalid, you will be written to separately and asked to provide the necessary information.  Your application will not be processed until the missing information is received, if the information is not received within the time specified then we reserve the right to nullify your submission and take no further action.

The acknowledgement letter will provide the name of the Case Officer dealing with the application and a target date by which we aim to make a decision. Please note that no contact will be entered into regarding an “update” on the progress of the application, the Case Officer will not be in a position to offer an update. The application progress can be tracked using Public Access and any important target dates can also be viewed. 

Consultation and Publicity

We publicise applications and ask the views of neighbours and other interested parties, where appropriate, before making a decision.

Consultation letters and Neighbour notification letters will generally be sent out within one week of receiving a valid application. A site notice may also be displayed and a notice may appear in The Enquirer.  Unless otherwise required by legislation, consultees and neighbours will be allowed 21 days to comment, after which the application may be determined.

How can I comment on a planning application?

Comments in support or objection to an application (also known as ‘Representations’) can be made via Public Access or in writing to (please quote the relevant application reference number):

Planning Department, Town Hall, Ingrave Road, Brentwood, CM15 8AY

Please Note: Comments or correspondence that you send or submit will be available for public viewing and published on the website.  Your name and address will also be published; however personal information such as e-mail addresses and phone numbers will not be displayed.  The Council reserves the right to redact comments which it considers to be defamatory.

Representations should be as brief as possible and relevant to the planning merits of the proposal.  Please note that representations are not acknowledged.

If an appeal is made in relation to this application any representations that you make will be passed to the Planning Inspectorate.  

Amendments and Additional Information

If your proposal raises planning or design issues but could be overcome by some minor amendment(s), and where you agree to extend the time for determination, where practicable, the Case Officer will contact you or your agent to discuss whether it is feasible to revise the scheme. A reasonable time period will be given in order for you to send us amended drawings.  If, at the end of that period, we have not received the amendments, the Council will determine the application as originally submitted.

If there are fundamental planning issues arising from the scheme then we will not contact you and your application will be determined as submitted.  Unless you hear from us to the contrary then you should receive a decision notice no later than week 8 from your application being validated.  Please note that no contact will be entered into regarding an “update” on the progress of the application, the Case Officer will not be in a position to offer an update. The application progress can be tracked using Public Access and any important target dates can also be viewed. 

Decision Making

The majority of applications are determined under powers delegated to the Chief Executive  by the Council and following the expiry of the consultation period.  Larger or more contentious applications may be reported to the monthly Planning Committee. Committee agenda and minutes page.  A Ward Member or Parish Council may request that an application is heard by the Planning Committee if there are planning merits to do so.  If your application is referred to Committee, you will receive written notification and be given an opportunity to address the Committee.

Once the decision has been taken and the decision notice issued, the Officers Report will be made available on line for public viewing, via public access.

Notifying you of the Decision

We aim to issue all decision notices within 1 working day of an application being determined.  A decision to grant permission may be subject to conditions, which will be clearly set out in the notice together with the reasons any conditions have been imposed.  If your application has been refused, the notice will be accompanied by an explanation of your rights of appeal.

Making an Appeal

Information on making an appeal against the Council's decision to refuse planning permission or to grant permission subject to conditions is set out on the Appeals-Planning page.

Implementing Developments

Any grant of planning permission may be subject to conditions which require you to submit further details for approval by the Council. Approval of details reserved by condition can only be agreed via a formal applications process for which a fee is payable.  Further details and forms can be obtained via the planning portal website.

Development must be carried out in accordance with the approved plans and any conditions attached to the permission. It is the Applicant's responsibility to let the Council know if amendments to the approved plans are necessary. If amendments are required, further planning permission may be needed. The Case Officer will be able to advise on this procedure.

The development will be subject to a planning compliance check by a Council Officer.  This inspection is separate to any inspection carried out by Building Surveying Services as part of the Building Regulation Consent process.

Planning permission does not override normal property rights and a development can only be carried out with the permission of all affected landowners. For example, permission may be needed from your neighbour for the construction access or if the development affects a party wall. In addition, due regard must be given to any restrictive covenants that may affect your property.

If you require further information, please view the Governments plain English guide to the planning system.